This policy statement provides information on the obligations and policies of iProtoXi Oy (the “Company”).
The Company shall fully comply with the obligations and requirements of the Ordinance. The Company’s officers, management, and members of staff shall, at all times, respect the confidentiality of and endeavor to keep safe any and all personal data collected and/or stored and/or transmitted and/or used for, or on behalf of, the Company. The Company shall endeavor to ensure all collection and/or storage and/or transmission and/or usage of personal data by the Company shall be done in accordance with the obligations and requirements of the Ordinance. Where an individual legitimately requests access to and/or correction of personal data relating to the individual, held by the Company, then the Company shall provide and/or correct that data in accordance with the times and manner stipulated within the Ordinance.
Personal data practices
For the purpose of carrying on the Company’s business, including registration and administration of the Company’s telecommunications and related products and services (including relevant online services), you may be requested to provide personal data such as, but not limited to, the following, without which it may not be possible to satisfy your request:
a) Your name
b) Service installation address, correspondence address, and/or billing address;
c) Account details, including account numbers, service numbers, or user accounts
d) Payment details, including credit card and banking information
e) Contact details, including contact name and telephone number or email address
f) Information for the verification of identity, including identification type and identification number
Retention of personal data
The Company may destroy by request any personal data it may hold, unless the personal data is also retained to satisfy any applicable statutory or contractual obligations
DISCLOSURE OF PERSONAL DATA
All personal data held by the Company will be kept confidential but the Company may, where such disclosure is necessary to satisfy the purpose, or a directly related purpose, for which the data was collected provide such information to the following parties:
a) Any other person or company who is under a duty of confidentiality to the Company and has undertaken to keep such information confidential, provided such person or company has a legitimate right to such information
b) Any financial institutions, charge or credit card issuing companies, credit information or reference bureaux, or collection agencies necessary to establish and support the payment of any services being requested
c) Personal data may also be disclosed to any person or persons that have a right under the law to gain access to such information provided they are able to prove their authority to access such information.
SECURITY OF PERSONAL DATA
Physical records containing personal data are securely stored in locked areas and/or containers when not in use. Computer data are stored on computer systems and storage media to which access is strictly controlled and/or are located within restricted areas.
Authorizations are granted only on a “need to know” basis that is commensurate with an individual’s Company responsibilities and their training
ACCESS AND CORRECTION OF PERSONAL DATA
Individuals may obtain copies of personal data collected by the Company or,
Require the Company to correct any personal data relating to them which is inaccurate for the purpose for it is being used. Correction requirements may be exercised by writing to the Company’s contact person, at the address listed below, specifying the data which they believe to be incorrect, the reason they believe it is incorrect, and the applicable corrections. The Company may require proof of identity, verifying that the individual in authorized to request such corrections.
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The Company will honor an individual’s request not to use his or her personal data for the purposes of direct marketing. Should you wish not to receive direct marketing material from the Company, write to the Company’s contact person.
RECRUITMENT AND EMPLOYMENT RECRUITMENT
During the recruitment process, job applicants may be required to provide sufficient personal data so that the Company may, as appropriate and/or applicable.
At a minimum the personal data will include:
a) The applicant’s name and contact details, including address and telephone number(s)
b) Previous employment and experience
c) Education and relevant training
EMPLOYMENT, INCLUDING POST EMPLOYMENT
In the course of employment by the Company, personal data of employees and their families, as appropriate, will be collected and used on an ongoing basis for various Human Resource purposes including but not limited to; administering staffing, performance management, training, career development, salary and benefits administration, communication, medical benefits, provident fund administration, insurance, taxation, welfare and providing information in compliance with legal requirements. It will be transferred to those internal departments, intra-company, and/or to other third parties as is necessary for the purposes. The Company retains certain personal data of employees when they cease to be employed by the Company. Such data are required for any residual employment-related activities of the former employee including, but not limited to:
a) provision of job references
b) Matters relating to retirement benefits
c) Allowing the Company to fulfil contractual or statutory obligations
All enquiries regarding the Company’s compliance with its obligations under the Ordinance should be in writing to:
90590 Oulu Finland
or via email to: firstname.lastname@example.org